a finance team receiving vendor invoices by email and PDF, keying each one into the accounting system and chasing sign-off from approvers over separate email threads.
every invoice was keyed in by hand and chased through approvals over email, leaving no reliable record of what had been signed off.
A vendor invoice arrives as a PDF attachment in a shared finance inbox.
Someone opens the PDF, reads the line items, and types the details into the accounting system by hand.
The invoice is forwarded to an approver over email, where it can sit unanswered or get lost in a thread.
Once a reply eventually comes back, someone manually marks the invoice approved and schedules payment.
Incoming invoices are captured and parsed automatically, with line items extracted and checked against purchase orders before being entered into the accounting system. The matching workflow routes each invoice to the right approver with the matched data already in hand, and keeps sign-off status in one auditable place.
Watches for incoming vendor invoices and forwards each attachment into the processing pipeline.
Extracts vendor, line items, and totals from the PDF into structured data.
Compares the parsed invoice against the relevant purchase order and flags discrepancies.
Routes the invoice to the correct approver with the matched data attached and tracks the decision.
Writes the approved invoice into the accounting system with no re-keying required.
The invoice is pulled from the inbox and its line items are extracted automatically.
The parsed invoice is checked against the matching purchase order and any mismatch is flagged.
The invoice goes to the right approver with all the supporting detail already attached.
The approval decision and final invoice are written into the accounting system together.
Invoice data moves from PDF to accounting system without anyone retyping line items.
Every invoice shows who approved it and when, consolidated into a single workflow anyone can check.
Mismatches against the purchase order are flagged before an approver signs off, not after payment.
Approved invoices move straight into the payment queue without waiting on someone to notice the reply.
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